Payroll Services
Accurate, on-time payroll processing and SARS compliance for South African businesses. We handle the calculations, submissions, and certificates — so your team gets paid correctly, every time.
Our Payroll Services
A complete outsourced payroll function — from monthly processing to year-end reconciliations and employee certificates.
Monthly Payroll Processing
Accurate calculation of gross pay, deductions, and net pay for all employees — processed on time, every month.
PAYE Calculations
Pay-As-You-Earn tax calculated correctly for each employee, including tax directive applications for variable income earners.
UIF & SDL Deductions
Unemployment Insurance Fund (UIF) and Skills Development Levy (SDL) calculated and included in your monthly EMP201 submission.
Payslip Generation
Professional, SARS-compliant payslips generated and distributed to each employee via email or our secure portal.
EMP201 Monthly Returns
Monthly employer declaration (EMP201) prepared and submitted to SARS by the 7th of each month — on time, every time.
IRP5 / IT3(a) Certificates
Annual employee tax certificates (IRP5) generated, reconciled, and submitted as part of the EMP501 annual reconciliation.
EMP501 Annual Reconciliation
Year-end employer reconciliation ensuring monthly EMP201 payments match total IRP5 values — submitted to SARS by August deadline.
Leave & Benefit Administration
Track annual leave, sick leave, and special leave balances. Administer medical aid, pension, and provident fund deductions.
SARS Payroll Compliance
Employer compliance obligations are non-negotiable. Missing these deadlines attracts significant penalties.
EMP201 Submission
Deadline: 7th of each monthMonthly employer tax return covering PAYE, UIF, and SDL. Late submission attracts a 10% penalty plus interest.
EMP501 Reconciliation
Deadline: Bi-annualAnnual reconciliation of all PAYE, UIF, SDL paid against individual IRP5 certificates issued to employees.
IRP5 / IT3(a) Certificates
Deadline: 31 MayTax certificates must be issued to all employees and former employees who received any remuneration during the tax year.
UIF Registration
Deadline: Upon first employeeAll employers are required to register for UIF from the first employee hired. Failure to register results in penalties.
Why Outsource Your Payroll?
Outsourcing payroll to a professional firm is almost always more cost-effective and reliable than doing it in-house.
Save Time Every Month
Payroll is time-consuming — calculations, payslips, submissions, reconciliations. Outsourcing frees you and your team to focus on the business.
Eliminate Costly Errors
PAYE calculation errors result in penalties and disgruntled employees. Our systems ensure accuracy for every payslip, every month.
Stay Compliant Automatically
SARS deadlines, tax table changes, UIF rate updates — we track every change so you never need to worry about compliance.
Confidential and Secure
Salary information is handled with complete confidentiality — reducing internal HR conflicts around pay transparency.
Scales With Your Business
Whether you have 1 or 100 employees, our system scales seamlessly. Adding new staff is quick and straightforward.
What You'll Need
To get started, please have these documents ready:
To Set Up Payroll
- Company PAYE reference number (or we apply for one)
- UIF reference number
- SDL reference number (if applicable)
- Employee ID / passport copies
- Employee tax numbers (IT registration)
- Signed employment contracts
Monthly Payroll Inputs
- Hours worked / days worked (for variable pay)
- Commission or bonus amounts
- Overtime hours and rates
- Leave taken during the month
- Any new hires or terminations
- Changes to salaries, benefits, or deductions
💡 Pro Tip: Send us your monthly payroll inputs by the 20th of each month to ensure payslips are delivered before month-end and EMP201 is submitted by the 7th deadline. We'll send you a simple input form to complete.
- 1.You submit monthly inputs via email or our portal (by 20th)
- 2.We process payroll and prepare payslips (within 2 days)
- 3.You review and approve the payroll run
- 4.Payslips distributed to employees
- 5.EMP201 prepared and submitted to SARS (by 7th of next month)
- 6.Annual: EMP501 reconciliation and IRP5 certificates (August)
Learn More
Who It's For
- Small businesses with 1–50 employees
- Startups hiring their first employees
- Business owners doing payroll themselves and struggling with SARS compliance
- Companies that have received SARS payroll penalties
- Businesses with variable income earners (commission, overtime)
- Any employer who wants reliable, on-time payroll every month
Why It Matters
- PAYE is the largest source of SARS revenue — compliance is strictly enforced
- Late EMP201 submissions attract a 10% penalty on PAYE owed
- Incorrect IRP5s cause employees problems with their personal tax returns
- UIF contributions protect your employees and are legally required
- Accurate payroll builds employee trust and reduces disputes
- SARS audits payroll records — errors discovered years later still attract penalties
Common Questions
Do I need to register as an employer with SARS?
Yes. Any business that pays employees above the tax threshold must register as an employer and deduct PAYE. We handle this registration for new employers.
What is the SDL and do I need to pay it?
Skills Development Levy (SDL) is 1% of your monthly payroll bill. Employers with an annual payroll above R500,000 must pay SDL.
Can you handle payroll for domestic workers?
Yes. We process payroll for domestic employers including UIF contributions, which are mandatory for domestic workers.
What payroll software do you use?
We use Sage Payroll. It integrates with accounting software and produces SARS-compliant payslips and reports.
What Makes Us Different
- Dedicated payroll administrator — not a generic system
- We guarantee EMP201 submission before the 7th deadline
- Tax directive applications handled on your behalf
- Integrated with your monthly accounting for seamless reconciliation
- Year-end IRP5 process managed completely by us
- Transparent per-employee pricing — scales as you grow
Take the Stress Out of Payroll
Let our payroll specialists ensure your team gets paid correctly and SARS gets what it's owed — every single month.
Ready to Outsource Your Payroll?
Get a quote based on your headcount. Setup is fast — we can have your first payroll run processed within 5 business days.
Get a Free Quote